Procedures for Requesting Off-Site Proctoring of Test
When circumstances dictate that a student must take his/her tests at another
college testing site, the student must follow these procedures:
- Contact the testing center at the college where you’d like to take your tests
Arrange to have a testing proctor from that college agree to proctor
your tests/exams at an appropriate location at the college. Note:
Students are responsible for any “fees” that may be required for this
service. We require a minimum one week notice prior to the date you are to take your first test to process testing requests. It is important that you plan ahead. The Center for Distance Learning (CDL) will not fax or email tests to other testing sites. Regardless of your location, your instructor will expect you to meet all course deadlines. Remember “prior
planning prevents poor performance.”
- Have the testing proctor at the off-site college complete
Request Form and submit it electronically.
Proctors may send emails to:
proctor request form for each course you wish to have proctored.
NOTE: Be sure you have given the proctor your name, the course, section,
and the name of your instructor. Let the proctor know if we are to send “all” tests or only certain tests (if certain tests – please specify which tests you want sent). Ex: Jane Doe, MTH150-DL01, instructor name – send
all tests or send only the Final Exam.
- CDL will verify/approve the proctor and the proctor site
Once CDL has received
an email from the proctor and has verified the
proctor information, the CDL will mail the test(s) to that proctor.
for Distance Learning reserves the right to decline a proctor or proctor
site. Students who are in Virginia must test at a Virginia
community college with an approved proctor. Students outside of Virginia
should seek a proctor at their local college or university. Students
in the military may have tests proctored by the education officers at their
- The site proctor will mail the tests back to the CDL
Students may choose to provide
a traceable mailer (ex. UPS, FEDEX, USPO Certified Mailer) for returning
completed tests to us at their expense. If a student wishes to pay for this
type of return mail, the proctor must seal the completed test(s), tape across the sealed label and write his/her
signature across the sealed/taped flap. Student may take this secured envelope
to be mailed by the traceable carrier he/she chooses. If the CDL receives the traceable return mailer and notices the sealed envelope
with the proctor’s signature has been tampered with in any way, the
CDL will notify the instructor of this situation. If the instructor agrees
that the secured seal has been disturbed, the instructors have the option
of accepting or discarding tests.
Proctor Request Form here. Please note that this will open in a new window.