Incomplete "I" Grade

Purpose:

To define an incomplete or "I" grade and establish the circumstances under which it can be awarded.

Definitions:

Satisfactory completion: a grade of "D" or better unless otherwise defined by program or school.

Semester: a fall, spring, or summer term.

Policy:

The college recognizes that in certain circumstances, students are unable to complete course requirements within the established timeframe for a course. Examples of these circumstances include medical leave, job reassignment, or other verifiable incidents. As such, the college offers an incomplete "I" grade option to extend the course for students in order to satisfy course requirements.

1. To be eligible for an "I" grade, a student must satisfactorily complete more than 60% of the course and attendance requirements and with appropriate documentation, request that the faculty member consider their request for the incomplete grade (extension).

2. The instructor has the discretion to award or deny an "I" grade request based on the circumstances and the documentation submitted.

3. As the incomplete "I" grade extends enrollment in the course, requirements for satisfactory completion shall be established through student/faculty consultation. The requirements for satisfactory completion must be documented in writing using the Incomplete "I" Grade Request eForm (SIS), and submitted to the school dean. If the instructor is unavailable during the subsequent semester, the school dean or designee shall be responsible for the fulfillment of the grade evaluation.

4. Courses for which an "I" grade has been awarded must be completed no later than two weeks before the end of the subsequent semester or another grade (A, B, C, D, F, P, R, S, U, or W) must be awarded by the instructor based upon course work that has been completed. A "W" grade (see Reynolds Policy 1-10, Student Initiated Withdrawal from a Course(s)), or an extension of the "I" grade should be awarded only under documented mitigating circumstances.

5. The due date for "I" grade changes shall be one week before the last day of instruction of the subsequent semester. In accordance with Code of Virginia, Section 23.1-207, and VCCS Policy 4.3.2.3, exceptions to this timeline may apply for students whose active military duty during a time of national emergency has required their sudden withdrawal or prolonged absence from their enrollment. All "I" grades that have not been changed to another grade by the end of instruction date of the subsequent semester shall be changed to a grade of "F."

Procedures

Procedure for Reynolds Policy 1-07, Incomplete "I" Grade

Other Information:

JSRCC Form 11-0015, Late Request for Withdrawal from Class(es), 

Incomplete "I" Grade Request eForm (SIS)

Grade Change eForm (SIS)